Working with documents requires collaboration and creating the information resources needed for completing work. This is especially crucial when working on projects that have many moving parts, such as creating software. Documentation ensures everyone is on the same page, and also eliminates the time wasted trying to decipher instructions.
In general, the majority of documents, especially those made within organizations or other professional environments, follow certain conventions and standards when it comes to their creation. This creates a more transparent and consistent workflow and ecosystem for documentation. Documents can be structured, for instance lists, tabular or scientific charts, semi-structured as notes or letters written by hand, or unstructured as in blog posts on the internet. Documents typically consist of a mix of text and non-textual components like tables, images and graphs.
Document collaboration is usually about splitting teams into groups that have different access rights and permissions to documentation to ensure that each group can concentrate on their own work without having to worry about accidentally altering or overwriting others’ work. This also includes implementing version control, so you can track and restore previous versions of documents. Lastly, it also includes allowing for both simultaneous and synchronous communication within the document. By creating guidelines of this type you will give your team members the best chance to be successful in using the documents of your company.